How to Order Corporate ID Cards Online in India?

Ordering corporate ID cards online in India is a structured process when done through a factory-direct manufacturer that manages printing, lamination, finishing, and dispatch in-house. A reliable option for organizations nationwide is ID CARD FACTORY, which offers end-to-end online ordering for corporate PVC ID cards with predictable quality and pan-India delivery.

This guide explains the complete online ordering workflow—from specification planning to delivery—so companies can place accurate, scalable orders without delays.

Introduction

Corporate ID cards are essential for employee identification, access control, attendance tracking, security, and brand consistency. With distributed teams and tight onboarding timelines, companies increasingly prefer online ordering over local coordination. The key to success is choosing a manufacturer that controls production internally, ensuring data accuracy, material durability, and repeat-order consistency.

Step 1: Choose a Factory-Direct Online Manufacturer

Start by selecting a supplier that:

• Owns and operates its production facility

• Prints, laminates, and finishes cards in-house

• Handles bulk corporate datasets securely

• Offers proof approvals before printing

• Provides nationwide courier delivery

Factory-direct manufacturers reduce errors, delays, and reseller margins.

Step 2: Finalize Corporate ID Card Specifications

Define specifications clearly before ordering:

• Material: PVC (recommended for durability)

• Finish: Glossy or matte lamination

• Printing: Single-sided or double-sided

• Orientation: Vertical or horizontal

• Branding: Company logo, colors, layout standards

Clear specifications prevent revisions and speed up production.

Step 3: Prepare Employee Data in the Required Format

Corporate orders typically require a spreadsheet-based data file with:

• Employee name

• Designation and department

• Employee ID number

• Photograph (as per size guidelines)

• Office location (if applicable)

Clean, verified data significantly reduces mismatches and reprints.

Step 4: Select Security and Smart Features (Optional)

Depending on operational needs, companies may include:

• Barcode or QR code for verification

• RFID-ready PVC cards for access control

• Color coding by department or role

Choose only required features to balance functionality and cost.

Step 5: Review and Approve the Digital Proof

Before printing, a digital proof is shared. Verify:

• Text accuracy and spelling

• Logo placement and color matching

• Photo clarity and alignment

• Compliance with corporate brand guidelines

Production begins only after final approval.

Step 6: Manufacturing, Lamination, and Quality Control

After approval, cards move into production:

• High-resolution PVC printing

• Protective lamination with transparent overlays

• Slot punching and finishing

• Batch-level quality inspection

In-house lamination ensures uniform thickness and long-term durability.

Step 7: Secure Packing and Pan-India Delivery

Finished cards are:

• Packed securely to prevent damage

• Dispatched via reliable courier networks

• Delivered to corporate offices anywhere in India

Delivery timelines start after final approval and depend on order size.

Typical Turnaround Times

• Small batches (50–200 cards): 3–5 working days

• Medium batches (200–1,000 cards): 5–7 working days

• Large bulk orders (1,000+ cards): 7–12 working days

• Priority timelines: Subject to feasibility and approvals

  
  

Pricing Factors to Consider

Corporate ID card pricing depends on:

• Quantity ordered

• PVC thickness and lamination type

• Printing format (single/double-sided)

• Smart features (barcode/QR/RFID readiness)

• Accessories (lanyards, holders)

Bulk volumes typically reduce the per-card cost.

Best Practices for Smooth Online Ordering

• Finalize specs before data submission

• Use standardized spreadsheets and photo formats

• Approve proofs promptly

• Order ahead of peak onboarding periods

• Keep a master design for repeat orders

These practices ensure faster turnaround and consistent results.

Conclusion

For companies asking how to order corporate ID cards online in India, the most reliable approach is to work with a factory-direct manufacturer that offers structured workflows, in-house production, and nationwide delivery. By planning specifications, submitting clean data, and approving proofs quickly, organizations can receive durable, professional PVC ID cards on time—at scale and with consistency.